Early Education Conferences Exhibitor Contract and Registration

2019-2020 ACSI Early Education Conferences Exhibit Space Contract

Exhibitor Terms and Conditions:

PLEASE NOTE: Not every Early Education Conference location will have exhibitors. Only those locations offering exhibitor spaces are noted on the registration form.

Registration Form:  Exhibitors must submit a completed online registration form indicating their event site(s) of choice and payment option.  Completion and submission of the online registration form will indicate and confirm that the exhibitor has read and has agreed to all of the terms and conditions outlined in this document.  If there are any questions or concerns regarding any of the information contained in this document, please contact exhibitors@acsi.org or 888.892.4259.

Booth Assignment:  ACSI assigns exhibit spaces on a first-come, first-served basis after receipt of exhibitor application and accompanying payment and acceptance of the application by ACSI.  ACSI reserves the right to refuse any exhibitor application for any reason.  Consideration will be taken to try to prevent competitor exhibitors from being placed directly next to one another.  (Be sure to indicate any competitors of concern on the registration form.)  Exhibitors who have not paid in full for their booth will not be allowed to exhibit.

Exhibitor Booth Description:  Exhibitor booth space will include one 6'x3' or 8'x3' table (size determined by event site), with at least one chair. 

Electrical Access for Booth Location:  While most event sites are able to provide electrical access to many or most booth locations, and ACSI will do its best to accommodate those requesting electrical access when assigning booths, ACSI cannot guarantee electrical service to all those requesting it at a particular event site.

Payment Due:  Payment for all requested booth space is due net 30 days of date of invoice OR before the first scheduled event date (whichever comes first).  Exhibitor may not be allowed to exhibit if payment in full has not been made prior to date of exhibit.  Payment options are as follows:

  1. Mail payment to 731 Chapel Hills Dr., Colorado Springs, CO 80920
  2. Call and make payment via CC or Bank Account to Sheila Alderson, ACSI A/R Accountant, at 719.867.0140 or ACSI Member Care at 800.367.0798.
  3. ACH
    • Account# 9217450197
    • Routing/ABA# 102000076
    • Email remittance advice to deposits@acsi.org

Exhibitor Non-Compete/Sales of Products Guidelines:

  • Companies/businesses that market products or services that directly compete with products and services of the Association will not be permitted to exhibit at ACSI-sponsored events/activities. This includes but is not limited to textbook publishers who produce instructional materials that directly compete with instructional materials produced by ACSI/Purposeful Design Publications.
  • Fund raising organizations that employ a philosophical approach to fund development that uses students as sales agents to sell products or services will not be permitted. In addition, the specific sale of products or services as an end in themselves and not specifically connected to the educational mission of a Christian school will not be given an audience at ACSI events.  

If you have any questions as to whether or not your product is in alignment with this policy, please contact exhibitors@acsi.org or 888.892.4259.

Multiple Venue Discounts:

  • Reserve 3-4 locations with initial registration, receive 10% discount off of total amount due.
  • Reserve 5 locations with initial registration, receive 25% discount off of total amount due.

To qualify for the discount, the vendor must pay ALL fees for registered events in full prior to the start of the first event. Payments on discounted fees are non-refundable.

Cancellation and Refund Policy:  

60 or more days before booth setup Less $25.00

8–59 days before booth setup Less 50%

7 or fewer days before booth setup No Refunds

No refunds will be given unless cancellation is submitted in writing to either the ACSI Exhibit Coordinator at exhibitors@acsi.org. Payments on discounted registration fees are non-refundable.

Additional Terms of Contract:

Visual access to surrounding exhibitor spaces must not be unreasonably blocked by an exhibitor. Exhibitors much check with the ACSI regional director responsible for a particular site for permission to exceed assigned exhibit space.  

ACSI has reserved the right to require exhibitors to remove from their displays any item or sign that does not conform to the moral standard, tone, or general standards of ACSI or the evangelical Christian school movement as solely determined by ACSI.

The exhibitor agrees that the exhibit shall be set up and maintained through the duration of the event in full compliance with the terms of this contract.  ACSI reserves the right to reject, eject, or prohibit any exhibit in whole or part, or any exhibitor or exhibitor representatives, with our without giving cause.  In such a case, ACSI's liability shall not exceed the return of the exhibit fee to the exhibitor in the amount that is unused at the time of ejection.

As a contractual condition of exhibiting at an ACSI event, an exhibitor shall be fully responsible to pay for any and all damages to the exhibit site or for injuries to any person at the site that result from any act or omission of the exhibitor.  An exhibitor agrees to defend, indemnify, and hold harmless ACSI and its employees and the event site owners, managers, agents, employees, subsidiaries, and affiliates from any damages or charges resulting from exhibitor use on the property.  An exhibitor's liability shall include all losses, costs, damages, or expenses arising from, out of, or by reason of any accident or bodily injury or other occurrences to any person or persons, including the exhibitor, its agents, employees, and business invitees that arise from or out of the exhibitor's occupancy and use of the exhibition premises or site location.

As a contractual condition of exhibiting at an ACSI event, the Exhibitor shall hold ACSI and its employees harmless for the possible loss of exhibitor equipment, merchandise, or other materials from an exhibitor's display.

Exhibitors are strongly discouraged from bringing minor children onto the event site property.  Exhibitors disregarding this request shall be totally responsible for the supervision of such children.  Exhibitors are also responsible for any damages caused by the children and for any medical costs for injuries incurred by the children at the event site.

Exhibitors using sound equipment must make sure that the sound does not disturb neighboring displays.  Sound projection should be confined to the limits of the booth.

Exhibit Locations and Dates:

Phoeniz, AZ—September 21, 2019
Arizona Christian University
1 West Firestorm Way
Glendale, AZ 85306
Est. Attendance:  125
Exhibit Fee:  $200

Bakersfield, CA—November 2, 2019
Stockdale Christian School
4901 California Ave.
Bakersvield, CA 93309
Est. Attendance:  125
Exhibit Fee:  $200

Portland, OR—January 25, 2020
Portland Christian School
12425 NE San Rafael Street
Portland, OR 97230
Est. Attendance:  125
Exhibit Fee:  $200

The Woodlands (Houston), TX—February 1, 2020This event has been canceled.
The Woodlands Christian Academy
5800 Academy Way
The Woodlands, TX 77384
Est. Attendance:  125
Exhibit Fee:  $200

Summerville, SC—February 8, 2020
Northwood Academy
104 Charger Drive
Summerville, SC 29486
Est. Attendance:  150
Exhibit Fee:  $200

Plant City, FL—February 22, 2020
First Baptist Learning Center and Preschool
503 North Palmer Street
Plant City, FL 33563
Est. Attendance:  300
Exhibit Fee:  $200

Fremont, CA—February 29, 2020
Fremont Christian School
4760 Thornton Avenue
Fremont, CA 94536
Est. Attendance:  300
Exhibit Fee:  $200

Broken Arrow, OK—February 29, 2020
Happy Hands Education Center
8801 South Garnett Road
Broken Arrow, OK 74012
Est. Attendance:  125
Exhibit Fee:  $200

Chattanooga, TN—February 29, 2020
Silverdale Baptist Academy
7236 Bonny Oaks Drive
Chattanooga, TN 37421
Est. Attendance:  150
Exhibit Fee:  $200

La Mirada, CA—March 7, 2020
Biola University
13800 Biola Avenue
La Mirada, CA 90639
Est. Attendance:  550
Exhibit Fee:  $200

Holden, MA—March 13, 2020
Holden Christian Academy
279 Reservoir Street
Holden, MA 01520
Est. Attendance:  150
Exhibit Fee:  $200

Lancaster, PA—March 19 & 20, 2020
Doubletree Resort by Hilton
2400 Willow Street Pike
Lancaster, PA 17602
Est. Attendance:  425
Exhibit Fee:  $200

Lee's Summit, MO—April 4, 2020
Summit Christian Academy
1450 SW Jefferson Street
Lee's Summit, MO 64081
Est. Attendance:  125
Exhibit Fee:  $200

Please fill out the form below. For questions, please email exhibitors@acsi.org or call 888.892.4259.