Partner Event Exhibitor Contract and Registration

2019 Partner Event Exhibit Space Contract

ACSI is partnering with the Mid-Atlantic Christian School Association (MACSA), Cairn University, and Lancaster Bible College on two one-day conferences in the Northeast Region. These conferences are being designed to encourage and challenge Christian educators through keynotes, breakout sessions, and networking opportunities.

Exhibitor Terms and Conditions:

Registration Form: Exhibitors must submit a completed online registration form indicating their desire to register. Completion and submission of the online registration form will indicate and confirm that the exhibitor has read and has agreed to all of the terms and conditions outlined in this document. If there are any questions or concerns regarding any of the information contained in this document, please contact exhibitors@acsi.org or 888.892.4529.

Booth Assignment: ACSI assigns exhibit spaces on a first-come, first-served basis after receipt of exhibitor application and acceptance of the application. ACSI reserves the right to refuse any exhibitor application for any reason. Consideration will be taken to prevent competitor exhibitors from being placed directly next to one another. Exhibitors who have not paid in full for their booth by the date of the event will not be allowed to exhibit at that event.

Exhibitor Booth Description: Exhibitor booth space will include one 6'x3' or 8'x3' table (size determined by event site), with at least one chair.

Electrical Access for Booth Location: Electrical service will be available, on request, for booth sites. Please indicate your need on the online registration form.

Payment Due:  Payment for all requested booth space is due net 30 days of date of invoice OR before the first scheduled event date (whichever comes first).  Exhibitor may not be allowed to exhibit if payment in full has not been made prior to date of exhibit.  Payment options are as follows:

  1. Mail payment to 731 Chapel Hills Dr., Colorado Springs, CO 80920
  2. Call and make payment via CC or Bank Account to Sheila Alderson, ACSI A/R Accountant, at 719.867.0140 or ACSI Member Care at 800.367.0798.
  3. ACH
    • Account# 9217450197
    • Routing/ABA# 102000076
    • Email remittance advice to deposits@acsi.org

Cancellation and Refund Policy:  

60 or more days before booth setup Less $25.00

8–59 days before booth setup Less 50%

7 or fewer days before booth setup No Refunds

No refunds will be given unless cancellation is submitted in writing to the ACSI Exhibit Coordinator at exhibitors@acsi.org.

Additional Terms of Contract:

Visual access to surrounding exhibitor spaces must not be unreasonably blocked by an exhibitor. Exhibitors much check with the ACSI Exhibit Director for permission to exceed assigned exhibit space.  

ACSI has reserved the right to require exhibitors to remove from their displays any item or sign that does not conform to the moral standard, tone, or general standards of ACSI or the evangelical Christian school movement as solely determined by the ACSI leadership.

The exhibitor agrees that the exhibit shall be set up and maintained through the duration of the event in full compliance with the terms of this contract.  ACSI reserves the right to reject, eject, or prohibit any exhibit in whole or part, or any exhibitor or exhibitor representatives, with or without giving cause.  In such a case, ACSI's liability shall not exceed the return of the exhibit fee to the exhibitor in the amount that is unused at the time of ejection.

As a contractual condition of exhibiting at the ACSI event, an exhibitor shall be fully responsible to pay for any and all damages to the exhibit site or for injuries to any person at the site that result from any act or omission of the exhibitor.  An exhibitor agrees to defend, indemnify, and hold harmless ACSI, the sponsoring assications, and their employees, and the event site owners, managers, agents, employees, subsidiaries, and affiliates from any damages or charges resulting from exhibitor use on the property.  An exhibitor's liability shall include all losses, costs, damages, or expenses arising from, out of, or by reason of any accident or bodily injury or other occurrences to any person or persons, including the exhibitor, its agents, employees, and business invitees that arise from or out of the exhibitor's occupancy and use of the exhibition premises or site location.

As a contractual condition of exhibiting at the ACSI event, the Exhibitor shall hold ACSI, the sponsoring associations, and their employees, harmless for the possible loss of exhibitor equipment, merchandise, or other materials from an exhibitor's display.

Exhibitors are strongly discouraged from bringing minor children onto the event site property.  Exhibitors disregarding this request shall be totally responsible for the supervision of such children.  Exhibitors are also responsible for any damages caused by the children and for any medical costs for injuries incurred by the children at the event site.

Exhibitors using sound equipment must make sure that the sound does not disturb neighboring displays.  Sound projection should be confined to the limits of the booth.

Conference Location and Dates:

Philadephia, PA — October 14, 2019
Cairn University
200 Manor Avenue
Langhorne, PA 19042
Est. Attendance:  200
Exhibit Fee:  $200 per table

Lancaster, PA — October 18, 2019
Lancaster Bible College
901 Eden Road
Lancaster, PA 17601
Est. Attendance:  200
Exhibit Fee:  $200 per table


Please fill out the form below. For questions, email exhibitors@acsi.org or call 888.892.4259.