PD Forum Exhibitor Contract and Registration

2019 ACSI Professional Development (PD) Forum Exhibitor Contract and Registration

Exhibitor Terms and Conditions:

Registration Form: Exhibitors must submit a completed online registration form indicating their event site(s) of choice and payment option. Completion and submission of the online registration form will indicate and confirm that the exhibitor has read and has agreed to all of the terms and conditions outlined in this document. If there are any questions or concerns regarding any of the information contained in this document, please contact exhibitors@acsi.org or 888.892.4259.

Booth Assignment: ACSI assigns exhibit spaces on a first-come, first-served basis after receipt of exhibitor application and accompanying payment and acceptance of the application by ACSI.  ACSI reserves the right to refuse any exhibitor application for any reason. Consideration will be taken to try to prevent competitor exhibitors from being placed directly next to one another. Exhibitors who have not paid in full for their booth will not be allowed to exhibit.  

Exhibitor Booth Description: Exhibitor booth space will include one 6'x3' or 8'x3' table (size determined by event site), with at least one chair.

Electrical Access for Booth Location: While most event sites are able to provide electrical access to many or most booth locations, and ACSI will do its best to accommodate those requesting electrical access when assigning booths, ACSI cannot guarantee electrical service to all those requesting it at a particular event site. If there is additional cost for access to electricity, it will fall upon the exhibitor to make payment directly to the venue for electrical service.

Payment Due:  Payment for all requested booth space is due net 30 days of date of invoice OR before the first scheduled event date (whichever comes first).  Exhibitor may not be allowed to exhibit if payment in full has not been made prior to date of exhibit.  Payment options are as follows:

  1. Mail payment to 731 Chapel Hills Dr., Colorado Springs, CO 80920
  2. Call and make payment via CC or Bank Account to Sheila Alderson, ACSI A/R Accountant, at 719.867.0140 or ACSI Member Care at 800.367.0798.
  3. ACH
    • Account# 9217450197
    • Routing/ABA# 102000076
    • Email remittance advice to deposits@acsi.org

Exhibitor Non-Compete/Sales of Products Guidelines:

  • Companies/businesses that market products or services that directly compete with products and services of the Association will not be permitted to exhibit at ACSI-sponsored events/activities. This includes but is not limited to textbook publishers who produce instructional materials that directly compete with instructional materials produced by ACSI/Purposeful Design Publications.
  • Fundraising organizations that employ a philosophical approach to fund development that uses students as sales agents to sell products or services will not be permitted. In addition, the specific sale of products or services as an end in themselves and not specifically connected to the educational mission of a Christian school will not be given an audience at ACSI events.

If you have any questions as to whether or not your product is in alignment with this policy, please contact exhibitors@acsi.org or 888.892.4259.

Multiple Venue Discounts:

  • Reserve 3-4 locations with initial registration, receive 10% discount off of total amount due.
  • Reserve 5 or more locations with initial registration, receive 25% discount off of total amount due.

To qualify for the discount, the vendor must pay ALL fees for registered events in full prior to the start of the first event. Payments on discounted fees are non-refundable.

Cancellation and Refund Policy:

  • 60 or more days before booth setup...... Less $25
  • 8–59 days before booth setup............... Less 50%
  • 7 or fewer days before booth setup....... No Refunds

No refunds will be given unless cancellation is submitted in writing to the ACSI Exhibit Coordinator at exhibitors@acsi.org. Payments on discounted registration fees are non-refundable.

Additional Terms of Contract:

Visual access to surrounding exhibitor spaces must not be unreasonably blocked by an exhibitor. Exhibitors much check with the ACSI Regional Director responsible for a particular site for permission to exceed assigned exhibit space.   

ACSI has reserved the right to require exhibitors to remove from their displays any item or sign that does not conform to the moral standard, tone, or general standards of ACSI or the evangelical Christian school movement as solely determined by ACSI.  

The exhibitor agrees that the exhibit shall be set up and maintained through the duration of the event in full compliance with the terms of this contract. ACSI reserves the right to reject, eject, or prohibit any exhibit in whole or part, or any exhibitor or exhibitor representatives, with our without giving cause. In such a case, ACSI's liability shall not exceed the return of the exhibit fee to the exhibitor in the amount that is unused at the time of ejection.  

As a contractual condition of exhibiting at an ACSI event, an exhibitor shall be fully responsible for paying for any and all damages to the exhibit site or for injuries to any person at the site that result from any act or omission of the exhibitor. An exhibitor agrees to defend, indemnify, and hold harmless ACSI and its employees and the event site owners, managers, agents, employees, subsidiaries, and affiliates from any damages or charges resulting from exhibitor use on the property. An exhibitor's liability shall include all losses, costs, damages, or expenses arising from, out of, or by reason of any accident or bodily injury or other occurrences to any person or persons, including the exhibitor, its agents, employees, and business invitees that arise from or out of the exhibitor's occupancy and use of the exhibition premises or site location.  As a contractual condition of exhibiting at an ACSI event, the Exhibitor shall hold ACSI and its employees harmless for the possible loss of exhibitor equipment, merchandise, or other materials from an exhibitor's display.  

Exhibitors are strongly discouraged from bringing minor children onto the event site property. Exhibitors disregarding this request shall be totally responsible for the supervision of such children. Exhibitors are also responsible for any damages caused by the children and for any medical costs for injuries incurred by the children at the event site.  

Exhibitors using sound equipment must make sure that the sound does not disturb neighboring displays. Sound projection should be confined to the limits of the booth.  

Exhibit Locations and Dates:

Anchorage, AK—September 26–27, 2019
Grace Christian School
12407 Pintail Street
Anchorage, AK 95678
Est. Attendance: 120
Exhibit Fee: $400

Sacramento (Roseville), CA—September 26–27, 2019
Adventure Christian School
6401-B Stanford Ranch Rd
Roseville, CA 95678
Est. Attendance: 875
Exhibit Fee: $800

Salem, OR—October 10–11, 2019
Salem Academy
942 Lancaster Drive East
Salem, OR 97301
Est. Attendance: 300
Exhibit Fee: $400

Chicago (Aurora), IL—October 10–11, 2019
Aurora Christian School
2255 Sullivan Rd
Aurora, IL 60506
Est. Attendance: 500
Exhibit Fee: $600

Winston-Salem, NC—October 10–11, 2019
Calvary Baptist Church and Day School
134 South Peace Haven Rd.
Winston-Salem, NC 27104
Est. Attendance: 700
Exhibit Fee: $800

Seattle/Tacoma (Federal Way), WA—October  17–18, 2019
Christian Faith School
33645 20th Avenue S.
Federal Way, WA 98003
Est. Attendance: 400
Exhibit Fee: $600

Grove City, PA—October  17–18, 2019
Grove City College
100 Campus Drive
Grove City, PA 16127
Est. Attendance: 275
Exhibit Fee: $400

Columbus (Grove City), OH—October 24–25, 2019
Grove City Christian School
4750 Hoover Road
Grove City, OH 43123
Est. Attendance: 500
Exhibit Fee: $600

Atlanta (McDonough), GA—October  24–25, 2019
Eagle's Landing Christian School
2400 Highway 42 North
McDonough, GA 30253
Est. Attendance: 350
Exhibit Fee: $400

Dallas (Plano), TX—October  28–29, 2019 No longer accepting exhibitor registrations.
Prestonwood Christian Academy
6801 W. Park Blvd.
Plano, TX 75093
Est. Attendance: 350
Exhibit Fee: $400

Phoenix (Tempe), AZ—November 7–8, 2019
Grace Christian Academy
1200 E. Southern Avenue
Tempe, AZ 85282
Est. Attendance: 350
Exhibit Fee: $400

Jacksonville, FL—November  25–26, 2019
University Christian School
5520 University Blvd., West
Jacksonville, FL 32216
Est. Attendance: 300
Exhibit Fee: $400

Anaheim (Orange County), CA—November  25–26, 2019 - Exhibitor space sold out.
Hilton Anaheim
777 Convention Way
Anaheim, CA 92802
Est. Attendance: 900
Exhibit Fee: $800

Please fill out the form below. For questions, email  exhibitors@acsi.org or call 888.892.4259.