Transcript/Document Depository

International School Transcript Depository

ACSI stores transcripts for international member schools only.
ACSI stores documents for international member schools only.

The Student Transcript Depository Services ensures:

• Confidentiality for all student records/transcripts.
• A secure depository for the permanent records of all graduates.
• Protection against any natural hazard, damage, or disturbance within a country that might jeopardize the security or accessibility of storage records.
• Storage of student records/transcripts if an international school closes.

Please check the list of participating schools before submitting the request form to see if your school sends transcripts to ACSI. Then make sure the year you graduated is on file. Please be aware that we have a very limited number of withdrawal transcripts on file.

Time

Transcripts will be sent from ACSI within two to three working days following receipt of transcript request form.

*Overnight transcript requests received after 1:30 PM Mountain Time will be sent the following day.

Cost

Processing Fee: $10.00 per transcript released.

Overnight Shipping Processing Fee: The charge for shipping is the charge ACSI has to pay. This will be processed one day from when we receive it and sent by overnight for next day delivery unless deliverer is outside the continental USA. Please note that for overnight delivery, UPS and FedEx require a phone number and physical address—no post office boxes.

International Shipping Fees: Depending upon the country/destination, the shipping fees vary but will cost between $30.00–$80.00, plus the $10.00 processing fee. International delivery services usually take four to seven days.

Forms of Payment Accepted

1. Checks and money orders drawn on U.S. Banks in U.S. dollars. Please make checks or money orders payable to ACSI;
2. Debit cards;
3. International credit cards: Visa, MasterCard, American Express, Discover.

Types of Transcripts

1. Official Transcript: Mailed directly to an educational institution, potential employer, or scholarship agencies.
2. Official Transcript—Issued to Student: Mailed to student in a sealed envelope to be opened only by authorized personnel.
   Important Note: Many colleges will not accept sealed transcripts sent to students or hand delivered transcripts.
3. Unofficial Transcript: Released directly to students for personal use. Since this is not stamped official, educational institutions will not accept this.

Ordering Process

Transcripts can be ordered by fax, through a scanned attachment or by postal mail only. Other email or telephone orders for transcripts cannot be accepted as the student’s signature is legally required to release transcripts.

Please do all of the following when ordering a transcript:

1. Download the Transcript Request Form. 
2. Fill out the form completely.
3. Print legibly.
4. Sign the transcript request form as transcripts can only be released when the student’s signature is on file.
5. All fees (charge or check) must accompany each request. Please use a credit card for payment if you are requesting overnight deliveries.
6. Fax the request form with your credit card information to 866.543.0401;
7. Or e-mail the request form as a scanned attachment with your credit card information to Transcripts. *Note: the fastest way to get questions answered is by e-mail.
8. Or mail the request form to:
   ACSI
   Attn: Student Transcript Depository
   PO Box 65130
   Colorado Springs, CO 80962-5130
9. A receipt showing charges will be sent to those who have listed their e-mail address on the form. The date the transcript was sent will be included on the receipt. Please contact the school you are applying for to verify that they have received your transcript. If you would like to be able to track your transcript, you must select overnight shipping.

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Protect Your School Records

Disasters from fire to data glitches to political upheavals can wreak havoc on your school office. Don’t take chances—protect your records from any form of mishap.

ACSI offers fireproof storage for copies of crucial school documents. Crucial School Document Storage is provided as a complementary service to international member schools.

Do you need a safe place for these important or irreplaceable documents?

• Articles of incorporation
• Annual financial records
• Electronic copies of student records
• Contracts
• Other documents the school desires to store

How do we copy our records for storage?

Member international schools can send printed or electronic documents in various formats such as CD-ROM, print, or microfiche. These documents will be stored in the same secure location as the student transcripts.

 

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